Google Meet (deprecated) ๐Ÿ› 

Follow the steps described in this article in order for your Google meetings to be imported into Modjo

Celeste avatar
Written by Celeste
Updated over a week ago

๐Ÿšจ Prerequisite: You must have the Admin rights in Google to proceed. If so, follow the steps described below:

๐Ÿ’กFor efficiency purposes, we advise you to configure Modjo's recorder.

Step 1: Enable Google Meet's integration

  • In Modjo, go to Settings => Integrations

  • Find Google Meet (deprecated) and click on Connect

Step 2: Enable call recording in Google

๐Ÿšจ Prerequisite: You must have either a "Google business Standard" or "Google Business Plus" plan to turn on this function.
For further details, check out the article below:

You can either follow the instructions of Google's official documentation in order to activate recordings on Google Meet meetings or proceed as such:

  1. Go to Apps => Google Workspace => Google Meet.

  2. Click on Meet video settings.

  3. In order to apply the setting to everyone, make sure that the top organizational unit is selected. Otherwise, select a child organizational unit or a configuration group.

    Note : If you configured an organizational unit or group, you might be able to inherit or override a parent organizational unit or Unset a group

  4. Click on Recording and check or uncheck the box "Let people record their meetings".

  5. Click Save

  6. In Modjo, click on "I did it" (once you've completed the steps above)

Step 3: Make sure every user has granted us an access to their Google account

As explained above, Modjo needs users to individually grant access to their Google account (both drive and calendar) in order for the integration to work properly.

  1. Every user with a licence must log in to Modjo and give us access to:

    1. His Calendar (in order for us to know which meeting to import while identifying the attendees of each meeting)

    2. His Drive (in order for us to download the meetings' recording and subsequently import them)

  2. To see which user has granted us the mandatory accesses, go to Settings => Integrations => Google Meet

Status' legend:

  • โœ… Green: User is both successfully connected and gave us access to his calendar & drive. Modjo will import his Google Meet external meetings.

  • ๐Ÿ…ง Grey: User didn't login to Modjo yet thus not providing the required accesses. His Google Meet external meetings won't be imported into Modjo.

  • โŒ Red: User skipped or refused to grant us the necessary accesses. As a result, his Google Meet external meetings won't be imported into Modjo. To figure this out, the user must follow these steps:

    • Go to Settings => Profile

    • Click on "Connect Google"

    • Grant us access to both the Calendar & Drive

You're all set! ๐Ÿ™Œ

How does the integration work?

Google Meet offers the option to record meetings. When meetings are recorded, they will be stored in the meeting's host Google Drive. When the meeting ends, after a certain delay:

  • The recording is uploaded by Google in a dedicated folder (in the user's Google Drive)

  • It is linked to the corresponding Google Calendar event

  • Every hour, Modjo watches the Google Calendar events of Modjo users who gave access to their Google account

  • If a meeting with an attached recording is found, it will be automatically imported into Modjo

Therefore, if your Google Meet recording is not attached to the corresponding event in your calendar (as shown in the screenshot below), it won't be automatically imported into Modjo. That being said, you can always upload it manually ๐Ÿ˜Š

This means that to ensure the import of Google Meet meetings each and every user must grant access to their Google account.

Modjo mainly requires:

  • Access to Google Drive in order to be able to download the recording on its own

  • Access to the user's calendar in order to retrieve data about the attendees of the meeting

Congratulations! ๐Ÿ™Œ

Once you have completed these steps, your integration is turning active! Now, letโ€™s give it a try by making your first call!

๐Ÿ’กGood to know: calls are automatically imported every hour on average.

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