To fully utilize Modjo and automatically import your Google Meet meetings, it is essential to correctly set up the integration with Google.
Follow the steps below to enable this feature and ensure that all your meetings are imported into Modjo smoothly.
💡 For optimal performance, we recommend setting up the Modjo Recorder.
Prerequisites:
You must have admin rights in Google to proceed.
You must have subscribed to an appropriate Google Business plan, such as Google Business Standard or Google Business Plus, which includes the option to record Google Meet meetings.
If these conditions are met, follow the steps below:
1. Enabling Google Meet Integration
A. Activate Google Meet Integration in Modjo
Go to Settings > Integrations in Modjo.
Find Google Meet (Deprecated) and click on Connect to start the integration process.
B. Enable Call Recording in Google
Prerequisite: To enable call recording, you must have a Google Business Standard or Google Business Plus plan.
You can follow the instructions in the official Google documentation to enable recordings for Google Meet meetings or follow these steps:
Go to Apps > Google Workspace > Google Meet.
Click on Meet video settings.
Select the appropriate organizational unit to apply this setting to all users.
To apply the setting to everyone, select the top-level organizational unit. Otherwise, choose a child organizational unit or a configuration group.
Note: Depending on your configuration, you may inherit a parent unit, override it, or disable a group.
Check or uncheck the box Allow people to record their meetings.
Click Save.
Once these steps are completed, return to Modjo and click "I’ve done it" to confirm the setup is complete.
C. Grant Modjo Access to Users' Google Accounts
To ensure the Google Meet integration works correctly, each user must individually grant access to their Google account (Drive and Calendar). Follow these steps:
Connecting to Modjo: Each licensed user must log in to Modjo and authorize access to:
Their Calendar: To allow Modjo to identify which meetings to import and their participants.
Their Drive: To allow Modjo to download meeting recordings and import them.
To check which users have granted the necessary access, go to Settings > Integrations > Google Meet.
Here is the access status legend:
✅ Green: The user has successfully logged in and granted access to their calendar and drive. Modjo will therefore import their external Google Meet meetings.
🅧 Grey: The user has not yet logged into Modjo and has not provided the required access. As a result, their external Google Meet meetings will not be imported into Modjo.
❌ Red: The user has either omitted or refused to grant the necessary access. Therefore, their external Google Meet meetings will not be imported into Modjo.
To resolve this issue, the user must follow these steps:
2. How the Google Meet integration works with Modjo
Google Meet allows you to record meetings, which are then stored in the host’s Google Drive. Here's how Modjo uses these recordings:
At the end of a meeting, the recording is automatically downloaded by Google into a dedicated folder in the user's Google Drive.
This recording is linked to the corresponding event in Google Calendar.
Modjo monitors the calendars of users who have granted access to their Google accounts every hour.
If a meeting with an attached recording is detected, it is automatically imported into Modjo.
💡 If the recording of your Google meeting is not linked to the corresponding event in your calendar, it will not be automatically imported into Modjo. However, you still have the option to import it manually.
3. Google Plan Required for Integration
Prerequisite: You must have admin rights in your Google Workspace.
A. How it Works?
Google Meet allows meetings to be recorded, and these recordings are stored in the host's Google Drive. At the end of the meeting, after a certain delay:
The recording is automatically downloaded into a dedicated folder in the user's Google Drive.
It is associated with the corresponding event in Google Calendar.
Modjo checks every hour the Google Calendar events of users who have granted access to their Google account.
If a meeting with an attached recording is detected, it will be automatically imported into Modjo.
💡 To have your Google meetings automatically imported, you must have a professional Google plan that includes the recording option.
B. Available Google workspace plans
Google Workspace offers several subscription options to meet the needs of individuals, small businesses, large organizations, and educational institutions:
Google Business Starter: Productivity suite with 30 GB of storage per user, without the recording option.
Google Business Standard: Enhanced productivity suite with 2 TB of storage per user, including the recording option.
Google Business Plus: Advanced productivity suite with 5 TB of storage per user, including the recording option.
If you are currently subscribed to the Google Business Starter plan, it is recommended to upgrade to Google Business Standard or Google Business Plus to enable the meeting recording option.
Procedure to change your plan:
Access the Admin Console
Go to Billing
Select Subscriptions
Choose the Change option to modify your plan
Once these configuration steps are completed, the Google Meet integration with Modjo will be activated. Your calls and meetings will be automatically imported, optimizing your meeting management and performance tracking.
💡 Meetings are imported every hour, ensuring regular and accurate tracking of all your interactions.
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