Overview
To comply with GDPR and build trust with meeting participants, Modjo now offers a Consent Page that appears before a video meeting starts, forcing participants to explicitly opt in or out of being recorded.
This guide will help you understand:
What the attendee experience looks like
How consent is managed and logged
Important limitations and FAQs
Onboarding guides
Guides to set up feature can be found here:
Currently supported technologies
Meeting providers
Google Meet
Teams
ℹ️ The feature can only be applied to one meeting provider (Google Meet or Teams)
Calendars
Coming soon !
Meeting Schedulers
All (as long as provider enables custom meeting room links): Calendly, Chili Piper, Hubspot Sales, etc...
Scheduling a Meeting with Consent
ℹ️ For all of your meetings, the same link will appear in location. Rest assured, when using the link, you and your invitees will be redirected to unique meeting per event. See Joining a Meeting section for more details.
From your agenda
Coming soon!
Using your meeting scheduler
Once you have setup your meeting scheduler (see Setup Section), simply share your meeting scheduling link as per usual.
Joining a Meeting
As the Meeting Organizer
If you are logged into Modjo
When you click your meeting link:
You will be directed to your Modjo calendar page, where you can select the meeting you want to join
After selection, you will be directed straight to your meeting
If you are not logged into Modjo
You will go through the joining process like an Attendee.
As a Meeting Attendee
When an attendee clicks the meeting link:
Step 1: Personal Information Input
Invitees are asked to input their personal information (name and email)
Step 2: Meeting selection
Invitees need to select meeting to join.
ℹ️ Only meetings where user is an invitee (with email they have provided in step 1) and within a 2 hour period will be displayed.
If a user in not in an invitation, they will not be able to join the meeting.
This insures that invitees from different events will be in the same meeting room
Step 3: Consent
Invitees are directed to a Consent Page with:
Option to consent or decline
Link to your data policy (if you have configured it)
If they accept, they are redirected to the meeting.
If they decline:
Recording is stopped (automatically)
The meeting host is notified via chat
Consent Logs & Compliance
What is Logged
For each participant, Modjo securely stores:
Name and email (provided by user)
Meeting name
Consent decision (Yes/No)
Date and time of consent
Admins can request a CSV export via support or via their dedicated Account Managers.
Limitations & Notes
Only supported for Google Meet and Microsoft Teams (not Zoom).
The host must be a Modjo user with a valid license.
Meetings must be planned with all attendees in the invitation to redirect users to the right meeting.
FAQs
Q: What happens if someone joins late and refuses consent?
A: Recording is stopped upon their entry. The portion before is retained.
Q: Can users from different events end up in the same meeting room?
A: No, users can only join meetings where they are invited.
Q: Can we customize the consent message?
A: Only privacy link can be customized.
Q: Is consent traceable for audits?
A: Yes. Logs include all required identifiers and proof of consent.
Q: What if the invite was sent from the client side?
A: Consent cannot be collected unless the Modjo user is the host and meeting is created using their unique static link.