This guide is intended for Modjo administrators who want to enable the Recording Consent Collection feature.
Once activated, this feature automatically displays a message to meeting participants informing them that the conversation may be recorded, ensuring transparency and compliance with data protection regulations (such as the GDPR).
⚠️ Please note: This feature only applies to meetings created after it has been activated. It does not apply retroactively.
What is this feature for?
Enabling this feature allows you to:
Inform participants that the meeting may be recorded
Ensure transparency and compliance with privacy regulations
Avoid misunderstandings about recordings that were not clearly announced
Step 1 . Activate consent collection
Ask your Account Manager to activate the Collect consent feature.
Go to Settings > Security
Enable the option “Collect recording consent”
(Optional) Customize your data privacy link that will be shown to attendees on the consent page.
💡 Once the admin and user setup is complete, a banner will automatically appear at the beginning of each relevant meeting.
Step 2: Activate the consent flow in calendars
Google calendar:
🚨 To deploy the Modjo Consent Flow add-on across your organization, you must be a Google Workspace Admin.
Install the add-on:
Go to the Modjo Consent Flow add-on in the Google Workspace Marketplace
Click Install and follow the steps to authorize the required permissions
Enable data access for users:
Log in to the Google Admin Console at admin.google.com
Go to:
Apps > Google Workspace Marketplace Apps > Apps listSelect Modjo Consent Flow from the list of installed apps
Under Data Access, click Grant Access so users can activate the add-on
Microsoft Outlook calendar:
This integration is coming soon! You’ll soon be able to enable the same experience in Microsoft Outlook.
Step 3: Final user configuration
Once the admin setup is complete, each user must finish their configuration by following a dedicated setup guide. This includes:
Connecting their calendar to Modjo
Adjusting their consent preferences
Understanding how the consent form is triggered for each meeting
For more details, please refer to this documentation.
Related articles:
To learn more about how this feature works, see this detailed article.
To understand how users can enable it, check out the dedicated configuration guide.