What is it and how does it work?
Modjo's recorder is a new feature implemented by Modjo.
Modjo's recorder allows clients using Google Meet and/or Teams videoconferencing tools to automatically record their meetings.
Actually, the bot is automatically invited to the event and connects itself at the beginning of the videoconference to record it.
We only need a calendar access to ensure the Modjo recorder showing up at the beginning of a given meeting.
For clients opting for Modjo's recorder feature, it replaces current Google Meet and Teams integrations used to import recordings into Modjo.
Why do we launch Modjo's recorder?
We launch Modjo's recorder in order to:
Enhance your data security: by using Modjo's recorder, we no longer need an access to your Google Drive or Teams account in order to import recordings.
Fasten the recording process: thanks to the bot, the latter will be available in less than 5 minutes from the ending of your meeting within Modjo.
Can i accept or decline Modjo's recorder at the beginning of the meeting?
Yes you can.
When joining the videoconference, a message will be displayed informing you that the bot wants to join the meeting.
You can either accept or decline.
If you accept, the bot will record the meeting.
If you decline the bot will not be part of the meeting and, as a result, will not be recorded
i.e. Modjo's recorder does not systematically record the meetings since it's up to one's willingness.
Can i turn down Modjo's recorder during the meeting?
Yes you can.
At any time during the meeting, you can click on the bot to turn it down. As a result, it will stop the recording.
To do so, you have to go to the list of attendees and click on the bot to dismiss it.
This function ensures confidentiality and privacy of your employees. It's also a way to stop the recording in the event of unexpected sensitive information shared at a given moment.
How can i let people know about the recording?
You can let your employees know about the recording by giving them written information on the recording, for example on how it works, how to enable or disable the latter.
You can notify your prospects and customers of the recording by apprising them of the recording at the very start of the meeting.
When you use Google Meet, you can also let them know via the reminder e-mail function.
This allows you to automatically send an e-mail about the recording and its purposes 10 minutes prior to its beginning.
From the Organization settings tab, to enhance the visibility of your Recorder Modjo, you can :
Customize the Recorder Modjo image with a photo
Customize the background color
Restrict recording by defining email domains for which you do not want the Recorder Modjo to record meetings.
During the meeting, and in order to be GDPR compliant regarding the recording of your callers, the sentence "[First name of the Modjo user] is recording this call for note taking purposes" will appear on the screen.
On the other hand, the Modjo Recorder can be named in a way that indicates it is recording your meetings. For instance: "[company name] Recording Bot".
Is there a visible bacon at the top of the screen throughout the recording?
No, there's no beacon displayed throughout the recording.
However, you can set up the name of the bot to make it state clearly that the meeting is being recorded. For instance, you can name your bot: “[Modjo] Recording Bot”
Can i choose between Modjo's recorder and others integrations?
Yes, you're free to choose. The Modjo recorder feature is highly advised but not mandatory.
As such, recordings will be made by Google Meet and Microsoft Teams prior to their importation.
How long does it take to have the recording imported into Modjo?
If you opt for Modjo's recorder, the recording is imported into Modjo in less than 5 minutes from the end of your meeting.
If you opt for the integrations features on their own, it will take extra time. Indeed, the duration of the meeting determines the duration of the importation. For instance, if the meeting lasted 45 minutes, the latter will be imported into Modjo around an hour later.
How can i enable Modjo's recorder?
To implement Modjo's recorder, you can either set it up with the help of your account manager or do it on your own from the integrations' page.
Once the configuration's done, the bot will automatically ask to record your meetings. Besides, the bot will only intervene for your external meetings i.e. meetings including at least one attendee not part of your organization.
Where is my data processed?
Your data is processed within the European Union.
What are the security measures implemented?
Security is of the uttermost importance to us. As such, we take substantial technical and organizational actions ensuring the security of the recordings.
For instance, recordings are encrypted at rest and in transit using state-of-the-art cryptographic protocols. Authorizations, logs monitoring and limited access to recordings are implemented as well as both physical and IT security measures.
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